Sale - MPI (Phyto)

LOGISTICS -> Sales -> MPI tab

snapSales offers integration with the Ministry of Primary Industries (MPI) for requesting phytosanitary certificates (phyto-certs).

Note

There are options for requesting phyto-certs directly from MPI. However, we understand the the most effective approach is to use the batch-upload feature of MPI's E-Phyto website. snapSales uses this approach which is described here.

MPI requires registration prior to using this feature.

Prepare MPI details

To get started click Prepare MPI details.

snapSales will then fill in some of the Header details described below and prepare a list of Lines appropriate to the produce on this sale.

Header details

  • IVA - your Independant Verification Agency, setup in the IVACode setting in SETUP -> System.
  • Import permit # - your import permit number (required for some markets), this will default to the value entered in the Export tab.
  • Phyto Cert # - Phyto-cert number for your records (once issued).
  • Inspection date - date the fruit was inspected, get this from the DOC.
  • Declaration - snapSales will add the default declaration for your destination market. This default can be set in SETUP -> Produce types. For pipfruit, this will come from the PNZI Market info. You should confirm this declaration is appropriate for this sale and matches the declaration used by your store. If you want the Import permit # appended, set the MPIDeclarationAddImportPermit setting in System.

Lines

Lines will be automatically generated

  • Line # - unique line number for the file.
  • Description - the default template for this description comes from the MPIDesc setting in SETUP -> System or can be defaulted at a SETUP -> Produce types level by entering a MPI description.
  • Common name - comes from Description in SETUP -> Produce types but strips off the plural.
  • Botanical name - comes from SETUP -> Produce types.
  • Class - comes from MPI class in SETUP -> Produce types.
  • Package type - comes from UN code on SETUP -> Pack types.
  • Marks - defaults to the additional marks from the Export tab (if entered), otherwise defaults to the container number.
  • Observations - blank by default.
  • # units - number of units for this line.
  • % kgs - net kgs for this line.
  • Container # - container number.
  • Seal # - seal number.

Modify the details above as required.

Notes from New Zealand Apples & Pears

Market regulatory notes may be displayed if relevant.

Send data to MPI

When you are ready to submit the information to MPI:

  • Click Download MPI file.
  • You will be prompted to include other documents, eg Import permit. Select the documents you want to include from the list of documents that have been previously attached in the Docs tab of the LOGISTICS -> Sales.
  • Press Download MPI file.
  • Log into ePhyto on the MPI website.
  • Choose the "Upload Draft Request" option.
  • You can drag the file generated by snapSales directly to the MPI website (when asked to choose a file).
  • Once uploaded, check the information and submit to MPI for approval.
  • Any further changes must be made on the MPI website.