Sale - NZ Customs

LOGISTICS -> Sales -> Customs tab

snapSales offers integration with NZ Customs for filing Export Declarations.

Note

Exporter registration with NZ Customs is required before using this facility. You will also need to tell Customs you are using snapSales so they can configure the communication with TSW (Trade Single Window).

Overview of the process

  1. Click Create declaration to build an Export Declaration from the sale information. See the next section for more about What's in a declaration.
  2. Review the declaration and make any necessary changes. You may also click Recreate declaration to regenerate the declaration if required (ie if you've made some changes to the sale).
  3. Click Send to Customs and enter using your Customs registered Declarant ID and PIN.

At this stage Customs are processing your declaration. Until snapSales receives either the success or failure response (step 5), you will not be able to make any changes, or cancel, the pending declaration.

  1. Within a few minutes you should receive an email acknowledging Customs have received your declaration. This email includes a Customs reference if you need to contact NZ Customs directly about this declaration.
  2. Within a few more minutes you should receive another email indicating the success or failure of your declaration. If errors occurred, review the messages and return to Step 2.

This completes the normal processing for a declaration. However, you may occasionally need to make changes...

  • If needed you can click Amend declaration and return to Step 2. When the edited declaration is sent to Customs it will become a replacement for your original declaration.
  • If the declaration needs to be cancelled, click Cancel declaration to sign and send a cancellation request. You will be notified by email when the cancellation is accepted.

What's in a declaration

Shipment

  • Sale code
  • Exporter's Customs client code
  • Importer name and address
  • Export and arrival dates
  • Transport method (air/sea/mail)
  • Load and discharge ports
  • Export vessel (or flight) and voyage
  • Booking reference number
  • Currency code, exchange rate (also see Exchange Rate Indicator in the Additional information section)
  • Total gross weight (must be greater than the total of the Detail lines gross weights)

Detail lines

  • Container code, type and full status
  • Seal number and name of the party that sealed the container
  • Description of the goods (eg Fuji Apples)
  • Customs Tariff code and unit (maintained in SETUP -> Varieties)
  • Package type (cartons, bins, etc)
  • Quantity of packages, net weight, gross weight (optional), and volume (optional).
  • Value of the goods. snapSales uses the FOB value in NZD and then convert back to foreign currency (using the sale's exchange rate).
  • Country of origin
  • Name and address of the party that stuffed the container

Invoices

Lists the customer invoice numbers and dates for this sale.

Additional information

snapSales adds some additional information for you:

  • Secure Exports Partner code
  • Exchange rate indicator - indicates the type of exchange rate used for this sale:
    • N = New Zealand Dollars. The exchange rate must be 1.
    • C = Forward Cover. The exchange rate in the declaration is used without further validation by Customs.
    • F = Floating rate. The exchange rate in the declaration must match the NZ Customs published rate for the date you lodge your declaration.